Everything you need for digital freight procurement
Create, edit, send, track, and close freight RFQs in one structured workflow. Clear status tracking from draft to award.
Transport-specific fields for every mode: IATA codes and airline preferences for air, container types and port codes for ocean, truck types and ADR flags for road.
Pieces, weight, dimensions, volume, stackability, packaging, commodity, HS codes, incoterms — everything your suppliers need to quote accurately.
Set submission deadlines with hard-stop enforcement. Auto-close after expiry. Optional late quote handling with clear flagging.
Suppliers submit quotes via a direct link — no account required. Lower the barrier to entry and get more competitive quotes.
Suppliers revise their quotes before the deadline. Full version history with side-by-side comparison of changes — amounts, transit, routing, charges.
Standard charge codes (freight, fuel, THC, customs, security) plus custom codes. Itemized or all-in views. Full cost transparency.
Suppliers quote in any currency. Automatic FX rate snapshots for transparent comparison in your base currency.
Compare all quotes in real time across price, transit time, direct transit, carrier, and supplier rating. Define your own selection criteria.
Select your winner, award with one click. All participants notified automatically — winner gets confirmation, others receive a professional decline.
Every action logged with timestamp and actor. Complete traceability for compliance, internal audits, and procurement governance.
Maintain a structured directory with company profiles, categories, contact details, and performance ratings. Your supplier network, organized.
New suppliers register themselves via the public quote link. Email verification, account setup, and first quote — all in one flow.
Track supplier performance by lane: win rates, volumes, shipment counts. Filter by timeframe or customer. Identify your best carriers with real data.
Full DG support: UN numbers, hazard classes, packaging groups, lithium battery flags, MSDS/DGD attachments, and emergency contacts. Structured and compliant.
GDP compliance, CEIV certification, lane validation, temperature control ranges, non-compliance reporting. Purpose-built for pharmaceutical logistics.
Reefer temperatures for ocean, truck set-points for road, climate requirements for air. Refrigerated, frozen, or ambient — all covered.
Shippers see open RFQs, pending quotes, spend tracking. Suppliers see their quote board and won lanes. Admins see platform metrics. All in real time.
Configurable email and in-app notifications per user. Customizable email templates per company. Critical notifications always reach the right person.
Design company-specific email templates with a built-in WYSIWYG editor. Placeholders for dynamic content. Global or shipper-scoped.
Communicate within each RFQ context. All messages linked to the specific request — no scattered email threads.
Upload a packing list, invoice, or shipping document — Spoterix extracts origin, destination, cargo dimensions, weights, incoterms, and dates automatically. Review, adjust, and submit in seconds.
Every extracted value carries a confidence indicator. High-confidence fields (above 85%) are applied automatically. Lower-confidence values are flagged for manual review — you stay in control.
When a document mentions a consignee already in your address book, Spoterix recognizes and links it automatically. No duplicate entries, no re-typing addresses you've used before.
AI extraction is fully opt-in. Users must explicitly consent before any document is processed. Extracted data is purged after a configurable retention period. No content stored permanently, no model training.
When a quote is accepted, Spoterix automatically creates a shipment record and tracks the full transport lifecycle — from pickup to final delivery. Shippers and suppliers share the same timeline.
Track 10 key milestones: estimated and actual dates for pickup, departure, transit, arrival, and final delivery. Suppliers update milestones directly. Shippers see progress in real time.
Suppliers upload Bills of Lading, CMRs, Air Waybills, and shipment plans directly to the record. All documents are linked, versioned, and accessible to both parties — no email attachments.
Every shipment shows a completeness percentage based on milestones and documents. Every update is logged with timestamps and user attribution — full traceability for compliance reviews.
Spoterix automatically scores suppliers based on real platform activity — not subjective ratings. Points for account creation, quote submissions, milestone completions, and document uploads.
Supplier scores translate into levels — every 100 points unlock a new level, visible on the supplier profile. Instant credibility signals for shippers evaluating potential partners.
Incoming quotes are automatically ranked using a transparent algorithm: price (40%), transit time (30%), direct transit (15%), supplier rating (15%). Objective rankings, no bias, faster decisions.
Suppliers view their own score breakdown at any time. Shippers see supplier scores in their dashboard and supplier directory. Every ranking is fully traceable — no black-box algorithms.
Protect accounts with email-based one-time codes or a TOTP authenticator app (Google Authenticator, Authy). Admins can enforce 2FA org-wide and reset individual user settings.
Automatic detection and blocking of repeated failed login attempts. IP-based rate limiting protects against credential-stuffing attacks. Transparent lockout policies — users are informed, not silently blocked.
Administrators configure IP allowlists to restrict platform access to trusted networks. An additional layer of protection for sensitive procurement data.
Every login attempt — successful or failed — is logged with timestamp, IP address, and method. Security teams review authentication history for anomaly detection and incident response.
Choose from plans that match your procurement volume. Defined RFQ limits and user seat limits per plan. Upgrade or downgrade as your needs evolve — no long-term lock-in. Start with a free trial.
Upgrade instantly or schedule a downgrade for the next billing cycle. Change billing frequency (quarterly, semi-annual, annual) at any time. Pay by invoice, bank transfer, or credit card.
See your current RFQ usage and user seats at a glance. The platform proactively notifies you when approaching limits — no surprise blocks, no unexpected overages.
Every user can customize their dashboard layout. Drag, drop, and resize KPI cards and data widgets. Shippers, suppliers, and admins each have tailored widget catalogs.
Upcoming deadlines, transport mode distribution, supplier rankings, top trade lanes, open RFQs, pending quotes, awarded quotes, and active shipments. Build the command center that fits your workflow.
Score and level, pending and open quotes, deadlines, accepted quotes, lane performance overview, and win rate KPI. Track your success rate across all RFQs at a glance.