Everything you need for digital freight procurement in one structured workflow.
Create, edit, send, track, and close spot requests in one structured workflow. Clear status tracking from draft to award.
Transport-specific fields for every mode: IATA codes and airline preferences for air, container types and port codes for ocean, truck types and ADR flags for road.
Pieces, weight, dimensions, volume, stackability, packaging, commodity, HS codes, and incoterms. Everything your suppliers need to quote accurately.
Set submission deadlines with hard-stop enforcement. Auto-close after expiry. Optional late quote handling with clear flagging.
Suppliers submit quotes via a direct link. No account required. Lower the barrier to entry and get more competitive quotes.
Suppliers revise their quotes before the deadline. Full version history with side by side comparison of changes across amounts, transit, routing, and charges.
Standard charge codes (freight, fuel, THC, customs, security) plus custom codes. Itemized or all-in views. Full cost transparency.
Suppliers quote in any currency. Automatic FX rate snapshots for transparent comparison in your base currency.
Compare all quotes in real time across price, transit time, direct transit, carrier, and supplier rating. Define your own selection criteria.
Select your winner, award with one click. All participants are notified automatically. The winner gets confirmation, and others receive a professional decline.
Every action logged with timestamp and actor. Complete traceability for compliance, internal audits, and procurement governance.
Maintain a structured directory with company profiles, categories, contact details, and performance ratings. Your supplier network, organized.
New suppliers register themselves via the public quote link. Email verification, account setup, and first quote all happen in one flow.
Track supplier performance by lane: win rates, volumes, shipment counts. Filter by timeframe or customer. Identify your best carriers with real data.
Give supplier teams ongoing access with permission-based user management and company settings. Branch and organization scopes connect the right users to the right supplier entities.
Full DG support: UN numbers, hazard classes, packaging groups, lithium battery flags, MSDS/DGD attachments, and emergency contacts. Structured and compliant.
GDP compliance, CEIV certification, lane validation, temperature control ranges, non-compliance reporting. Purpose-built for pharmaceutical logistics.
Reefer temperatures for ocean, truck set points for road, climate requirements for air. Refrigerated, frozen, or ambient freight is covered.
Shippers see open spot requests, pending quotes, spend tracking. Suppliers see their quote board and won lanes. Admins see platform metrics. All in real time.
Configurable email and in-app notifications keep the right people informed. Reliable delivery and retries help critical updates reach their recipients.
See delivery and first-view status for each recipient, receive structured declines, and keep supplier activity linked to the spot request. Know whether an invitation arrived or was viewed.
Communicate within each spot request context. All messages are linked to the specific request, with no scattered email threads.
Upload a packing list, invoice, or shipping document. Spoterix extracts origin, destination, cargo dimensions, weights, incoterms, and dates automatically. Review, adjust, and submit in seconds.
Every extracted value carries a confidence indicator. High confidence fields above 85% are applied automatically. Lower confidence values are flagged for manual review, so you stay in control.
When a document mentions a consignee already in your address book, Spoterix recognizes and links it automatically. No duplicate entries, no re-typing addresses you've used before.
AI extraction is fully opt-in. Users must explicitly consent before any document is processed. Extracted data is purged after a configurable retention period. No content stored permanently, no model training.
Upload shipping documents, a commercial invoice, packing list, or delivery note. The AI extracts consignee, packages, and customs data and suggests a service level. You review and confirm on the approval screen.
Rates and service options in real time, straight from the carrier. Compare, select, and book bindingly, with no carrier portal and no re-typing data from your ERP documents.
Book at your own rates through your existing carrier account. Credentials are stored encrypted, with test and live mode switchable per account. Spoterix is the control layer, not a middleman.
Heterogeneous multi-piece shipments, optional insurance, pickup at the push of a button including cancellation, or classic drop-off. You decide, and the workflow adapts.
The label, tracking number, and customs documents are returned automatically and stored in the digital shipment folder. The recipient automatically receives an email with a tracking link.
Rate confirmation before every booking, with guaranteed protection against double bookings on double clicks or retries. Express bookings appear in the same shipment list as spot request shipments, with the same tracking and auditability.
When a quote is accepted, Spoterix automatically creates a shipment record and tracks the full transport lifecycle from pickup to final delivery. Shippers and suppliers share the same timeline.
Track 10 key milestones: estimated and actual dates for pickup, departure, transit, arrival, and final delivery. Suppliers update milestones directly. Shippers see progress in real time.
Suppliers upload Bills of Lading, CMRs, Air Waybills, and shipment plans directly to the record. Preview PDFs and images in Spoterix, then download them when needed. Documents remain linked to the relevant request, quote, conversation, or shipment.
See whether a shipment is created, in transit, or delivered. Supplier milestones and live courier tracking confirm the status, while estimated progress is clearly marked. Every update remains timestamped and attributable.
Spoterix automatically scores suppliers based on real platform activity, not subjective ratings. Points are based on account creation, quote submissions, milestone completions, and document uploads.
Supplier scores translate into levels. Every 100 points unlocks a new level, visible on the supplier profile. Shippers get instant credibility signals when evaluating potential partners.
Incoming quotes are automatically ranked using a transparent algorithm: price 40%, transit time 30%, direct transit 15%, supplier rating 15%. Objective rankings, no bias, faster decisions.
Suppliers view their own score breakdown at any time. Shippers see supplier scores in their dashboard and supplier directory. Every ranking is fully traceable, with no black box algorithms.
Every user can customize their dashboard layout. Drag, drop, and resize KPI cards and data widgets. Shippers, suppliers, and admins each have tailored widget catalogs.
Upcoming deadlines, transport mode distribution, supplier rankings, top trade lanes, open spot requests, pending quotes, awarded quotes, and active shipments. Build the command center that fits your workflow.
Score and level, pending and open quotes, deadlines, accepted quotes, lane performance overview, and win rate KPI. Track your success rate across all spot requests at a glance.